Quinn CAT

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Administrative Assistant / Bookkeeper

at Quinn CAT

Posted: 10/14/2019
Job Reference #: *88BA7514358D954A
Keywords: office

Job Description

Requisition Number

Post Date

Administrative Assistant / Bookkeeper

City of Industry


Provides administrative support and day-to-day bookkeeping, reporting to the Manager of Financial Planning.

Essential duties and responsibilities include the following. Other duties may be assigned.

Provide administrative support services. Such duties include, but are not limited to, the following:
• Draft and prepare letters, memos, reports, and other correspondence;
• Print, scan and/or send documents and various e-mail communications;
• Open, sort, and distribute mail and packages accordingly.
• Keep filing of documents current.
• Responsible for bookkeeping and invoice processing of multiple entities, including research when needed, verifying invoices for accuracy and obtaining appropriate approvals, printing and mailing of checks.
• Prepare summaries, analysis of charges, and special reporting as requested.
• Track and reconcile medical and insurance billings.
• Plan, prepare, and ensure flawless execution of meetings and social events, including but not limited to setup, ordering of food, preparing meeting room and clean-up of meeting room for internal meetings, and coordinating locations, dates, food, travel and related details for external meetings.
• Assist with details of travel when requested.
• Prepare and ensure accurate processing of expense reports.
• Serve as backup to distributing mail, keeping executive kitchen stocked and clean as needed, and other general office duties when needed.
• Protect personal and company confidentiality issues.
• Perform other tasks and special projects, as assigned.
• A fit with Quinn Company’s performance driven culture and values of Integrity, Teamwork, Respect, Quality, Relationships and Service.