Orange County Transportation Authority

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Contracts Administrator, Senior

at Orange County Transportation Authority

Posted: 11/30/2019
Job Reference #: 2307
Keywords: office

Job Description

  • Job ID
    2019-2307
    # Positions
    1
    Location
    US-CA-Orange
    Type
    Full-Time
  • Overview

    About OCTA:

    The Orange County Transportation Authority (OCTA), Orange County’s primary transportation agency. It’s our job to develop and deliver transportation solutions to enhance the quality of life and keep Orange County moving. Operating in a 798 square-mile area, we serve more than 3 million residents in 34 cities and unincorporated areas. Our responsibilities extend to all forms of transportation, including bus and paratransit service, Metrolink commuter rail service, planned future rail, including street cars, the 91 Express Lanes Toll Road, freeway, street and road improvement projects, motorist services and regulating taxi operations. OCTA has been recognized for excellence in the public transportation industry by the American Public Transportation Association and has been honored with awards from local and national organizations for our transportation improvements. OCTA’s core values consist of integrity, teamwork/partnership, communication, customer focus, can-do spirit and safety.

    Overview:


    Under general direction, assigned to a wide range of highly complex technology, construction, rolling stock, professional, architectural, or engineering projects, administers all phases of procurement process for goods and services, including planning, budgeting, and procurement. Confers with project managers to determine vendor performance and determine and implement changes to contractual terms. Resolves highly complex contract performance issues.

    This is an exempt position in Salary Grade R: Min $76,294.40 – Mid $93,600.00 – Max $110,905.60 annually. The starting salary will be within this range based on qualifications.

    This position will remain open until filled.

    Responsibilities

    This list is intended to indicate the general nature and level of work performed by employees within this classification and is not designed to be interpreted as an exhaustive listing of all tasks required of employees assigned to this job.

    • Ensures contracts protect agency’s interests and uphold policies and procedures.
    • Develops understanding of internal customers’ budgeting needs and procedures; provides procurement strategies for all major projects; reviews requisitions for funding availability and account code accuracy.
    • Assists project managers in developing scopes of work and develops and issues Request for Proposals for highly complex procurements; determines appropriate procurement methods.
    • Confers with project managers to prepare presentation materials and conduct pre-proposal/bid conferences and site visits.
    • Evaluates bids, proposals, and quotations; conducts cost and price analysis; chairs evaluation committee meetings and conducts vendor interviews; determines consultant/contractor selection recommendations.
    • Leads negotiations, creates, prepares, and issues contracts and purchase orders for highly complex procurements.
    • Confers with project manager to ensure contract compliance and conformance to applicable laws. Reviews and approves invoices for major projects. Oversees the review, documentation, and approval of claims and invoices submitted against contracts.
    • Prepares complex contract amendments, revisions, terminations, and close-outs. Negotiates settlement of contract disputes.
    • Analyzes, compiles and prepares comprehensive summaries of procurement processes and results for presentation of awards, amendments, and other contract changes to agency’s executive management team, Board of Directors, and Board committees.
    • Interprets and applies contracting principles, applicable laws, regulations, and policies and procedures.
    • Prepares or directs the preparation of various periodic and special reports; assists in providing training and mentoring to lower level staff; makes recommendations for improving operating procedures and policies.

    Qualifications

    Any combination of education and experience equivalent to a bachelor’s degree in Business or Public Administration, or closely related field and a minimum of approximately five years increasingly responsible experience in the development and administration of contracts, three of which are at the journey level.

    Knowledge of:

    • Principles and practices used in the development of contracts, contract administration, contract law, and accounting
    • Legal language and terminology.
    • Methods and techniques of negotiation.
    • Principles of business letter writing and basic report preparation.
    • Principles and practices of fiscal, statistical, and administrative research and report preparation.
    • Pertinent federal, state, and local codes, laws, and regulations including contract law and Uniform Commercial Code.


    Ability to:

    • Interpret and apply applicable federal, state, and local laws, codes and regulations.
    • Interpret and apply administrative and departmental policies and procedures.
    • Negotiate contracts and contract changes.
    • Resolve contractual disputes.
    • Prepare and compose contracts, change orders, bid documents, and specifications.
    • Effectively represent the agency to outside individuals and agencies to accomplish the goals and objectives of the unit.
    • Design and implement administrative communication and reporting systems.
    • Plan and organize work to meet changing priorities and deadlines.
    • Establish and maintain effective working relationships with those contacted in the course of work.
    • Present contractual information to staff, executive management, Board of Directors, and vendor presentation.

    Working Conditions/Physical Activities:

    (The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. OCTA provides reasonable accommodation to enable individuals with disabilities to perform the essential functions).
    Positions in this class typically require:


    • Work may be performed in a stressful, fast-paced office environment, depending upon assignment.
    • Requires ability to understand verbal communication and to respond effectively.
    • Positions in this class typically require: Reaching, Fingering, Grasping, Feeling, Talking, Hearing, Seeing, and Repetitive Motions in computer use.

    Compensation and Benefits:

    OCTA offers an attractive compensation and benefits package that includes medical, dental and vision health insurance programs, flex time (may be available), paid sick leave, paid vacation and holidays, short-term and long-term disability, life insurance, flexible spending accounts, retirement, deferred compensation plan, educational reimbursement, excellent in-house training programs, free transportation passes for the employee and dependents, wellness and ergonomic programs, and much more.

    OCTA is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity, religion, disability, ethnicity, national origin, marital status, status as a protected veteran, genetic information, or any other legally protected classification or status.