City of Santa Fe Springs California

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UTILITY SERVICES MANAGER (FULL-TIME)

at City of Santa Fe Springs California

Posted: 10/6/2019
Job Status: Full Time
Job Reference #: 2568772
Keywords: operations

Job Description

Overall Job Objective

Job

This recruitment will remain open until a sufficient number of qualified applications have been received and may close without notice.  PLEASE NOTE: First review of applications will occur on September 30, 2019.  Interested applicants are encouraged to apply early for first consideration.  

The City of Santa of Santa Fe Springs is seeking a highly-motivated individual for the position of Utility Services Manager.  This is a Full-Time position in the Public Works Department; Utility Services Division.

POSITION PURPOSE:
Under general supervision, provides leadership, management oversight and direction for the Utility Services Division of the Public Works Department in setting goals and objectives and ensures that all maintenance activities are performed to the highest standards possible; serves as a member of the City's Management Team.
 
SUPERVISION RECEIVED:
Receives general supervision from the Director of Public Works, Municipal Services Manager and/or Assistant Municipal Services Manager.
 
SUPERVISION EXERCISED:
Exercises supervision over subordinate supervisory, technical, and clerical staff.

Examples of Duties / Knowledge & Skills

A. Held in Common:

  1. Supports the Mission of the City and its Elected and Appointed Officials.
  2. Exhibits loyalty to the City and its representatives.
  3. Provides courteous and timely service to the public as the ultimate employer.
  4. Works cooperatively with other City employees.
  5. Exhibits integrity and displays ethical behavior.
 
B. Essential Job Specific Duties:
  1. Provides responsible administrative support to the Director of Public Works, Municipal Services Manager and/or Assistant Municipal Services Manager, in carrying out the functions of the Department.
  2. Manages the daily function, operations, and administrative responsibilities of all Water, Sewer and Water Quality related functions.
  3. Ensures water quality and delivery for daily consumption and emergencies; oversees maintenance and construction projects for water distribution systems.
  4. Supervises the personnel of the division; assigns and monitors tasks and projects.
  5. Oversees the completion of associated maintenance programs, improvements, and other projects as assigned.
  6. Coordinates and manages the division budget; generates division budget estimates, monitors expenditures, recommends purchases, provides cost-benefit analysis and approves invoices, requisitions, etc.
  7. Oversees a variety of contracts; develops and reviews specifications and requests for proposals; reviews bids and submittals; coordinates contract development and implementation; monitors and inspects contractor progress; handles contractor performance issues; negotiates with contractors for resolution to issues; works with contractors to resolve issues.
  8. Plans, coordinates, supervises, and inspects the construction, maintenance, and repair of the City's potable and reclaimed water systems, including production, distribution, and customer service.
 
C. Other Job Specific Duties:
  1. Oversees and administers personnel matters; interviews and recommends applicants, trains and evaluates staff; coordinates disciplinary action; manages and monitors employee performance; works with employees to resolve issues.
  2. Communicates with City employees, contractors, residents, business owners, and the general public; provides information, respond to issues, and explain City policies, procedures, and programs.
  3. Prepares, reviews, and proofreads reports, correspondence, and documentation generated by the divisions; ensures that all written information is accurate, complete, and demonstrates professionalism and customer focused attributes.
  4. Conducts inspections of City infrastructure for compliance with safety regulations, general maintenance standards, and aesthetics requirements; prepares and maintains documentation on inspection activity.
  5. Coordinates, administers, and manages assigned capital improvement projects; recommends projects; prepares cost estimates and plans and specifications; manages project budgets.
  6. Oversees the division safety programs and practices; develops policies and procedures to address safety concerns and ensure safe work practices; reviews and investigates incidents and accidents.
  7. Provides technical advice and input on a variety of City issues including maintenance, safety management, facility construction, emergency management plans, budgetary considerations, and personnel management.
  8. Oversees a variety of regulatory programs in various related areas requiring City compliance.
  9. Represents the division to other City departments, elected officials, and outside agencies, such as Southeast Water Coalition (SEWC) and Gateway Water Management Authority (GWMA).
  10. Responds to and resolves difficult and sensitive citizen inquiries and complaints.
  11. Operates SCADA systems.
  12. Performs related duties as required.

Minimum qualifications & Requirements

REPRESENTATIVE COMPETENCIES AND QUALIFICATIONS:
The requirements listed below are representative of the knowledge, skill and ability required to satisfactorily perform the jobs essential duties and responsibilities.
 
Knowledge of:  Water and sewer operations.  Water quality regulations.  City policies and procedures.  Contract administration.  Safety standards and regulations.  Capital project administration.  Regulatory programs.  Principles of supervision, training, and performance evaluation.  Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs.  Modern and complex principles and practices of program development and administration.  Advanced principles and practices of budget preparation and administration.  Federal, state, and local laws, codes, and regulations.  English usage, spelling, grammar, and punctuation.  Modern office procedures and equipment including computers.  Word processing and other related software applications.  Methods, materials, and equipment used in water system construction, maintenance, and repair.  Installation, maintenance, and repair of valves, hydrants, services, mains, pumping systems, and water distribution systems.  Mathematical methods and theories applied to chemical water treatment.  Methods of collecting and preserving water samples.  Chlorinating of domestic water systems.  SCADA systems (preferred).  Mechanical construction practices.
 
Ability to:  Plan, organize, direct, and coordinate the work of supervisory and technical personnel.  Select, supervise, train and evaluate staff.  Provide administrative and professional leadership and direction.  Identify and respond to community issues, concerns and needs.  Develop, implement, and administer goals, objectives, and procedures for providing effective and efficient services.  Prepare and administer large and complex budgets; allocate limited resources in a cost effective manner.  Analyze problems; identify alternative solutions and project consequences of proposed actions; implement recommendations in support of goals.  Research, analyze, and evaluate new service delivery methods, procedures and techniques.  Prepare clear and concise administrative and financial reports.  Interpret and apply federal, state, and local policies, procedures, laws, and regulations.  Work collaboratively as a member of the City's Management team.  Make effective public presentations.  Communicate effectively verbally and in writing.  Work with accuracy and attention to detail.  Operate and use modern office equipment.  Effectively organize and prioritize assigned work.  Establish and maintain effective working relationships with other people.  Plan, organize, and direct the functions and operations of a water provider.
 
EDUCATION AND EXPERIENCE:
The following requirements generally demonstrate possession of the minimum requisite knowledge and ability necessary to perform the duties of the position. A typical way to obtain these would be:

  • Bachelor's Degree in a public works or water/health related field.
  • Two (2) years in an administrative or supervisory capacity overseeing water system operations. Municipal experience preferred.
  • Three (3) years of progressively responsible experience in the construction, maintenance, and repair of water distribution systems, water production, water sampling and testing.
  • A valid State of California driver's license and an acceptable driving record.
  • State Water Resources Control Board (SWRCB) Division of Drinking Water T2 Water Treatment Operator Certificate.
  • State Water Resources Control Board (SWRCB) Division of Drinking Water D4 Water Distribution Certificate.
  • Onsite Supervisor Certification. *Required within six (6) months of appointment.
  • LA County Backflow Tester Certificate is desirable.
  • AWWA/USC Cross-Connection (Tester/Specialist) Certificate is desirable.

Supplemental information

NEPOTISM POLICY:
Relatives may be appointed regardless of the designation of full or part-time classification. Candidates with relatives employed by the City will be excluded from applying for a vacancy if one or more of the following criteria exist: 1) The appointment of a relative would place one in a supervisory capacity directly over the other  2) The appointment would create a situation in which it is conceivable personal gain for one could be obtained by the actions of the other  3) The appointment would create a situation where performance or non-performance of either would have a direct effect upon the performance of the other  4) The appointment would create a situation where the confidentiality of either could be compromised.  Candidates with relatives employed by the City will be evaluated on a case-by-case basis.  "Relative" shall be defined as: mother, father, son, daughter, brother, sister, grandmother, grandfather, grandchild, spouse, domestic partner, step mother, step-father, step-sister, step-brother, stepchild and step grandchild.

WORKING CONDITIONS:
The work environment characteristics described are representative of those an employee encounters in performing the essential functions of this job.

  • Work is performed indoors and outdoors.
  • Noise level is quiet to moderate.
  • Occasionally works around machinery having moving parts.
  • Occasional exposure to chemicals, fumes, gases, and odors.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable employees with disabilities to perform the essential duties. 
  • Sit for extended periods of time.
  • Stand, walk, and bend.
  • Push, pull, and reach overhead and above shoulders.
  • See well enough to read documents and operate office equipment.
  • Lift and move up to 25 pounds.

HOW TO APPLY:
Applicants are required to complete and submit a City Application online. Resumes or faxed copies will not be accepted in lieu of the City online application. To apply, click on the "Apply" link located at the top of this page. New users must first create an account first.
 
METHOD OF SELECTION:
Selection may be based upon an application review, a performance examination and evaluation, and a structured interview.  Appointment will be contingent upon a criminal record check and physical examination, including a drug screen.
 
ACCOMMODATION:
If you require special testing and/or interview accommodation due to a physical, mental, or learning disability, please call the Human Resources Office at (562) 409-7530 at least 5 days prior to the scheduled date.