City of Santa Fe Springs California

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at City of Santa Fe Springs California

Posted: 10/11/2019
Job Status: Full Time
Job Reference #: 2569203

Job Description

Overall Job Objective


This recruitment will remain open until a sufficient number of qualified applications have been received and may close without notice.  PLEASE NOTE: First review of applications will occur on September 30, 2019.  Interested applicants are encouraged to apply early for first consideration. 

The City of Santa of Santa Fe Springs is seeking a highly-motivated individual for the position of Municipal Services Manager.  This is a Full-Time position in the Public Works Department; Municipal Services Division.

Under general direction, provides leadership, management oversight, and direction for the Municipal Services Division (Streets & Grounds, Facilities, Fleet, Transportation, and Signals & Street Lighting Sections) of the Public Works Department in setting goals and objectives and ensures that all maintenance activities are performed to the highest standards possible.

Receives general direction from the Director of Public Works.

Exercises supervision over subordinate supervisory, technical, and clerical staff.

Examples of Duties / Knowledge & Skills


A. Held in Common:
  1. Supports the Mission of the City and its Elected and Appointed Officials.
  2. Exhibits loyalty to the City and its representatives.
  3. Provides courteous and timely service to the public as the ultimate employer.
  4. Works cooperatively with other City employees.
  5. Exhibits integrity and displays ethical behavior.

B. Essential Job Specific Duties:

  1. Provides responsible administrative support to the Director of Public Works in carrying out the functions of the Department.
  2. Manages the daily functions, operations, and administrative responsibilities of the Street & Grounds, Facilities, Fleet, Transportation, and Signal & Street Lighting Sections of the Public Works Department.
  3. Supervises the personnel of the sections; assigns and monitors tasks and projects.
  4. Oversees the completion of associated maintenance programs, improvements, and other projects as assigned.
  5. Coordinates and manages the division budget; generates division budget estimates, monitors expenditures, recommends purchases, provides cost-benefit analysis and approves invoices, requisitions, etc.
  6. Oversees a variety of contracts; develops and reviews specifications and requests for proposals; reviews bids and submittals; coordinates contract development and implementation; monitors and inspects contractor progress; handles contractor performance issues; negotiates with contractors for resolution to issues; works with contractors to resolve issues.

C. Other Job Specific Duties:

  1. Oversees and administers personnel matters; interviews and recommends applicants, trains and evaluates staff; coordinates and issues corrective action; manages and monitors employee performance; works with employees to resolve issues.
  2. Communicates with City employees, contractors, residents, business owners, and the general public; provides information, respond to issues, and explain City policies, procedures, and programs.
  3. Prepares, reviews, and proofreads reports, correspondence, and documentation generated by the division; ensures that all written information is accurate, complete, and demonstrates professionalism and customer focused attributes.
  4. Conducts inspections of City infrastructure for compliance with safety regulations, general maintenance standards, and aesthetics requirements; prepares and maintains documentation on inspection activity.
  5. Coordinates, administers, and manages assigned capital improvement projects; recommends projects; prepares cost estimates and plans and specifications; manages project budgets.
  6. Oversees the division safety programs and practices; develops policies and procedures to address safety concerns and ensure safe work practices; reviews and investigates incidents and accidents.
  7. Coordinates, administers, and manages the service requests for the division, and prepares reports and analyzes data from the service requests.
  8. Provides technical advice and input on a variety of City issues including maintenance, safety management, facility construction, emergency management plans, budgetary considerations, and personnel management.
  9. Oversees a variety of regulatory programs in various related areas requiring City compliance.
  10. Represents the division to other City departments, elected officials, and outside agencies.
  11. Responds to and resolves difficult and sensitive citizen inquiries and complaints.
  12. Attends City Council meetings and other city or regional meetings as necessary.
  13. Performs related duties as required.

Minimum qualifications & Requirements

The requirements listed below are representative of the knowledge, skill and ability required to satisfactorily perform the jobs essential duties and responsibilities.

Knowledge of:  Fleet, street, facility, grounds, signal and street lighting maintenance.
Transportation, bus service, taxi service, and reporting.  City policies and procedures.  Contract administration.  Safety standards and regulations.  Capital project administration.  Regulatory programs.  Principles of supervision, training, and performance evaluation.  Organizational and management practices as applied to the analysis and evaluation of programs, policies, and operational needs.  Modern and complex principles and practices of program development and administration.  Advanced principles and practices of budget preparation and administration.  Federal, State, and local laws, codes, and regulations.  English usage, spelling, grammar, and punctuation.  Modern office procedures and equipment including computers.  Word processing and other related software applications.

Ability to:  Plan, organize, direct, and coordinate the work of supervisory and technical personnel.  Select, supervise, train and evaluate staff.  Provide administrative and professional leadership and direction.  Identify and respond to community issues, concerns and needs.  Develop, implement, and administer goals, objectives, and procedures for providing effective and efficient services.  Prepare and administer large and complex budgets; allocate limited resources in a cost effective manner.  Analyze problems; identify alternative solutions and project consequences of proposed actions; implement recommendations in support of goals.  Research, analyze, and evaluate new service delivery methods, procedures and techniques.  Prepare clear and concise administrative and financial reports.  Interpret and apply federal, state, and local policies, procedures, laws, and regulations.  Work collaboratively as a member of the City's Management team.  Make effective public presentations.  Communicate effectively verbally and in writing.  Work with accuracy and attention to detail.  Operate and use modern office equipment.  Effectively organize and prioritize assigned work.  Establish and maintain effective working relationships with other people.

The following requirements generally demonstrate possession of the minimum requisite knowledge and ability necessary to perform the duties of the position. A typical way to obtain these would be:

  • Bachelor's Degree in a public works related field.
  • Three (3) years of increasingly responsible experience in public works or closely related field, plus two (2) years of administrative and supervisory experience.  Municipal experience is highly preferred.
  • A valid State of California driver's license and an acceptable driving record.

Supplemental information

Relatives may be appointed regardless of the designation of full or part-time classification. Candidates with relatives employed by the City will be excluded from applying for a vacancy if one or more of the following criteria exist: 1) The appointment of a relative would place one in a supervisory capacity directly over the other  2) The appointment would create a situation in which it is conceivable personal gain for one could be obtained by the actions of the other  3) The appointment would create a situation where performance or non-performance of either would have a direct effect upon the performance of the other  4) The appointment would create a situation where the confidentiality of either could be compromised.  Candidates with relatives employed by the City will be evaluated on a case-by-case basis.  "Relative" shall be defined as: mother, father, son, daughter, brother, sister, grandmother, grandfather, grandchild, spouse, domestic partner, step mother, step-father, step-sister, step-brother, stepchild and step grandchild.

The work environment characteristics described are representative of those an employee encounters in performing the essential functions of this job.
  • Work is performed indoors and outdoors.
  • Noise level is quiet to moderate.
  • Occasionally works around machinery having moving parts.
  • Occasional exposure to chemicals, fumes, gases, and odors.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable employees with disabilities to perform the essential duties.
  • Sit for extended periods of time.
  • Stand, walk, and bend.
  • Push, pull, and reach overhead and above shoulders.
  • See well enough to read documents and operate office equipment.
  • Lift and move up to 25 pounds.

Applicants are required to complete and submit a City Application online. Resumes or faxed copies will not be accepted in lieu of the City online application. To apply, click on the "Apply" link located at the top of this page. New users must first create an account first.
Selection may be based upon an application review, a performance examination and evaluation, and a structured interview.  Appointment will be contingent upon a criminal record check and physical examination, including a drug screen.
If you require special testing and/or interview accommodation due to a physical, mental, or learning disability, please call the Human Resources Office at (562) 409-7530 at least 5 days prior to the scheduled date.