|This is a continuous recruitment and will remain open until filled. The first review of applications will be conducted on August 11, 2020 or after the first 150 applications are received. Early application is encouraged.|
Under general supervision, performs responsible accounting support work in the preparation, processing, and maintenance of accounts payable and payroll records; and provides information and assistance to City staff and the general public.
| Examples of Duties:|
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the class.
- Performs a variety of technical accounting work involved in the preparation, maintenance, and processing of accounting records and financial transactions including those related to payroll and accounts payable.
- Performs a range of technical accounting duties in support of the payroll function; gathers necessary information including hours worked, status changes, and various deduction changes; inputs employee time sheets and verifies hours and time off; updates employee leave balances and related payroll records including use of vacation, sick leave, and related benefits; processes payroll checks; responds to employee questions related to timesheets or use of paid leave; files documents and reports.
- Performs duties in support of the City's accounts payable function; reviews and distributes accounts payable invoices to the appropriate department or Finance Department personnel; reviews invoices for accuracy and proper authorizations and account coding; researches discrepancies; enters invoices into fund balance; posts, prints, and distributes accounts payable checks.
- Maintains accounts for the City's charge accounts; responds to questions regarding charge accounts.
- Reviews and processes purchase orders in accordance with department procedures.
- Processes checks using warrant register, including bank positive pay on-line data entry actions for all accounts payable checks.
- Organizes and files warrant registers and related purchasing and accounts payable documents.
- Updates and distributes invoice allocation worksheets.
- Responds to vendor questions and inquiries regarding the status of outstanding invoices; coordinates the payment of outstanding invoices with various departments; reconciles accounts payable vendor statements.
- Enters investment transactions into investment database.
- Completes year-end independent contractor 1099 reports and related records.
- Reviews W-2's and year end payroll tax reports received from outside vendor.
- Prepares routine payroll journal entries.
- Performs related duties as required.
| Typical Qualifications:|
|The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.|
- Basic principles, procedures, and methods used in the performance of clerical and technical accounting duties.
- Accounts payable and billing procedures.
- Purchase order processing methods.
- Payroll procedures.
- Basic principles and procedures of financial record keeping and reporting.
- Customer service practices.
- Data entry and filing techniques; basic principles and practices of report preparation; mathematical principles.
- Modern office procedures, methods, and related computer equipment and software applications, especially spreadsheet applications; proper phone technique and etiquette.
- Perform a variety of financial and statistical record keeping duties in support of assigned functions and services.
- Receive and process information and documents according to established guidelines and procedures.
- Verify, interpret, and reconcile financial data and accounting information; ensure proper authorization and documentation for disbursements.
- Organize work and set priorities to meet deadlines; follow accounting rules and department procedures; make calculations and tabulations accurately and rapidly; prepare clear and accurate accounting records.
- Provide customer service and deal tactfully and courteously with the public, other City employees, and other agencies.
- Perform mathematical calculations.
- Operate office equipment including computers and supporting word processing and spreadsheet applications at a highly proficient level; enter and retrieve data from computer systems.
- Understand and carry out oral and written instructions; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work.
A valid Class C California Driver's License and the ability to maintain insurability under the City's Vehicle Insurance Policy.
A typical way of obtaining the knowledge, skills and abilities outlined above is:
- Graduation from high school or G.E.D. equivalent, supplemented by general accounting courses; and
- And two years of varied accounting support functions and procedures; or
- An equivalent combination of training and experience.
| Supplemental Information:|
|The physical and mental demands and work environment described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.|
While performing the duties of this class, the employee is regularly required to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Specific hearing abilities required by this job include hearing in the normal audio range with or without correction. Specific vision abilities required by this job include close vision and the ability to adjust focus.
While performing the duties of this class, the employee must be able to use written and oral communication skills; read and interpret data, information and documents; interpret policies and procedures; use math and mathematical reasoning; learn and apply new information or new skills; work under deadlines with constant interruptions; and interact with the general public, outside organizations, business representatives, employees, and others encountered in the course of work, including occasionally dealing with conflict situations.
The employee primarily works in a standard office setting.