California State University, San Bernardino

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Buyer I/Procurement & Contracts (REVISED)

at California State University, San Bernardino

Posted: 12/4/2019
Job Status: Full Time
Job Reference #: 2624303

Job Description

Overall Job Objective


Employment Status: Full time, probationary, "non-exempt" position  (with the possibility of converting to permanent).

Work Schedule:  Monday through Friday, 8:00 a.m. To 5:00 p.m.

Deadline: This position will remain open until filled. Applications will be reviewed beginning November 26, 2019.

Current employees will be given preferred consideration.

Typical Activities

Under the general supervision of the Lead Procurement Specialist, the incumbent will have full purchasing responsibility for a diverse set of commodities and services contracts. This is the entry-level position and involves responsibility for day-to-day ordinary and recurring purchasing activities for which there are well-defined instructions, models, and precedents.

Typical assignments involve procurement of basic supplies, promotional, hospitality, equipment and services and expediting purchasing documentation to ensure that goods are properly received and payments authorized on a timely basis. Duties may include some clerical tasks but the majority of the responsibility is of a technical nature related to purchasing and/or expediting. Purchasing authority is limited and clearly defined. Work product is generally reviewed by higher level purchasing staff. The Buyer I may obtain informal written bids, place standing orders, verify cost information, process purchasing documents, establish records and review documents for compliance with purchasing criteria, gather information for others to use, and process a variety of purchase documents. May be expected to apply pre-existing specifications to subsequent, routine documents and to develop original specifications for non-technical purchases, with guidance and supervision.
Duties include, but are not limited to:
  • Issue purchase orders and change orders in PeopleSoft and PCard purchases as assigned by Lead Procurement Specialist. Research and negotiate prices and/or select alternative vendors.
  • Review purchase requisitions to ensure adequate specifications, compliance with state statutes and university policy, and completeness of the information.
  • Obtain formal and informal quotes, ensuring compliance with applicable laws, regulations, requirements, and CSU policies. This includes the development of language for technical and/or complex specifications with input from the requesting department.
  • Demonstrated purchasing experience in government or public education with demonstrated knowledge of California Statues and Codes.
  • Experience with CSU policy and procedures.
  • Intermediate knowledge of PeopleSoft Finance.
  • Intermediate skills in Microsoft Excel or higher.
  • Excellent customer services skills and professionalism.
  • Demonstrated ability to promote team rapport.
  • Demonstrated organizational skills.
  • Demonstrated experience in excellent communication and problem resolution skills between end-users and suppliers, the Procurement and Contract Services team and the Accounts Payable and Financial Services, as appropriate.
  • Ability to document standard operating procedures and workflow while bringing ideas for continuous improvement forward to the supervisor.
  • Ability to establish and build strong partnerships with campus constituents, providing outstanding customer service.
  • Ability to conduct research and prepare analytical reports.
  • Ability to actively engage with faculty and staff to obtain their technical expertise and advise them of purchasing methods, order/contract status, and ensure that legal, policy and contractual requirements are met.
  • Strong desire to establish and maintain professional, cooperative, and productive working relationships with, supervisor and coworkers, vendors and contractors. Resolving or asking for assistance with problems and/or conflicts in a timely manner.
  • Ability to remain informed and ensure compliance with CSU policies, Federal, State, and local laws, regulations, and guidelines.
  • May lead, guide, and train staff/student employees who perform related work.
  • Other duties as assigned.

Minimum Qualifications

Experience and Education: 
  • Equivalent to one (1) year of purchasing experience as a buyer or buyer trainee in a competitive bidding setting or in the processing or administration of contracts, services agreements or leases OR equivalent to an undergraduate degree in purchasing, accounting, marketing, general business, or other appropriate field. Additional experience, which has demonstrated that the applicant has acquired and successfully applied the knowledge and ability of the position, may be substituted for the required education on a year-for-year basis.
Knowledge, Skills, Abilities: 
  • Ability to communicate and write proficiency
  • Ability to learn quickly and complete assignments in a timely manner
  • Ability to multi-task
  • Detailed oriented, punctual, and reliable
  • Ability to work both in a team or individual environment
  • Interpersonal skills
  • Demonstrated ability to proficiently use Microsoft Office product application: Words, PowerPoint, and Excel.
 Specialized Knowledge, Skills, and Abilities: 
  • Thorough knowledge of the principles of purchasing, price negotiation, methods, and procedures, including the administration of formal competitive bid cycles.
  • General knowledge of contract development procedures and practices.
  • Ability to develop, interpret, and apply accurate, multiple, and precise procurement specifications.
  • Ability to analyze bids and administer the bidding process.
  • Ability to keep financial records and demonstrate creativity in developing cost-saving buying practices.
  • Professional and positive attitude, adaptable to change, and enjoys collaborations.
Preferred Qualifications:

  • B.A. or B.S. in Supply Chain, Procurement, Business, Accounting or related field is highly desirable.
  • Equivalent to 1-2 years of increasingly responsible purchasing experience of which two years must have involved major aspects of the purchasing function, i.e., high-technology and building and construction, utilizing competitive bidding and contract development, and including the writing of specifications and justifications to support them.
  • Professional procurement certification (e.g., CPSM, C.P.M., CPPO, CPPB, or equivalent) is highly desirable.
  • Demonstrated purchasing experience in government or public education with demonstrated knowledge of California Statues and Codes.
  • Experience with CSU policy and procedures.
  • Intermediate to advanced knowledge of PeopleSoft Finance.
  • Ability to conduct research and prepare analytical reports.
  • Strong attention to detail, accuracy.
  • Ability to develop creative and innovative business ideas and processes.
  • Excellent customer service skills and professionalism.
  • Demonstrated organizational skills.

Supplemental Information

Current employees will be given preferred consideration. 

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. 

This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.  Visit the Human Resources Conflict of Interest webpage link for additional information:

This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)