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Senior Contracts Administrator


Posted: 11/19/2019
Job Reference #: 1428412

Job Description

HR Job Title
Sr Project Administrator

Business Line
IN Infrastructure

Job Description
Arcadis is seeking a Senior Contracts Administrator responsible for performing and supervising all types of procurement on the Program (e.g., construction, professional services, specialty services, FF&E, and lease agreements), and supervising and troubleshooting the Online Vendor Portal (PlanetBids).

Primary responsibilities but not limited to:
  • This position administers various procurements from conception through tender, Board approval, and contract execution.
  • Prepare and administer Request for Qualifications (RFQs) and Requests for Proposals (RFPs).
  • Track all Requests for Clarifications (RFCs), submitted during RFQ/RFP process, distribute them to appropriate parties for response; prepare, edit and issue all Addenda.
  • Prepare final contract documents.
  • Prepare Proposed Board Actions (PBA) to request Board authorization to issue RFPs and contract award. Refer questions and comments to the appropriate college project team for correction or clarification.
  • Able to draft appropriate bidding and contract documents for unique procurements.
  • Facilitate the purchasing of Furniture Fixtures and Equipment (FF&E) for the Colleges.
  • Responsible for all aspects of the procurement process including, planning, monitoring and reporting, and understanding all FF&E Purchasing Vehicles (e.g., master agreements, piggybacks, multi-agency agreements).
  • Manage process to lease temporary structures for swing spaces and for college project teams.
  • Process amendments for leases and manage contract changes.
  • Receive requests from colleges of items to be purchased and send correspondence to vendors for quotes.
  • Review Proposed Board Actions (PBA) for the purchase of FF&E.
  • Manage the Purchase Order process from order to delivery.
  • Participate in job walks (if required) at colleges.
  • Work closely with the Relocation Project Managers (RPM) and user groups in regards to the procurement and purchase of FF&E required for each project.
  • The Contract Administrator V must be proficient with SAP and Access databases.
  • Upload purchase orders into District ERP/SAP system and accurately identify assets by class and general ledger code.
  • Technical expertise to advise the client on customization in the District SAP/ERP system.
  • Review FF&E Purchase Orders using the approved checklist to ensure accuracy of; contacts & delivery dates, project numbers, project names, delivery address. etc.
  • Coordinate with and test SAP customization with District SAP software developers.
  • Understand asset values for reporting in SAP ERP system and update assets as required by educational code and District policy.
  • Supervise SAP Specialist and troubleshoot SAP and Access databases as needed.
  • Coordination with Foundation for California Community Colleges (FCCC) and other partner public agencies to create RFP and contracts beneficial to the best interests of the District.
  • Assist the Director, Contract Administration to edit the Department Standard Operational Procedure through legal research, lessons learned and coordination with Program Controls, Construction and Design.
Key Attributes:
  • Must have a high level of interpersonal skills to handle sensitive and confidential situations and documents.
  • Position requires demonstrated poise, tact, and diplomacy.


Requisition ID

Time Type

Required Qualifications
  • Bachelor’s Degree
  • Minimum of 15 years’ experience working with State and Federal public procurement projects.
  • 5-10 years SAP experience; Furniture, Fixtures and Equipment planning, procurement and deployment; Professional Services requests for qualifications and requests for proposal experience; and Contract Management experience.
  • Proficient Access databases.
  • Proficient with Microsoft Excel, Word, Access, Visio Adobe Acrobat.

Posting Location
CA, Los Angeles

Job Category

Business Title
Senior Contracts Administrator

Preferred Qualifications
  • Experience in Construction public works projects.
  • Master’s in Business Administration (MBA).
  • Certificate in Government Contract Management.

Employment Type

Employer Statement
We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

What country will this position be in?

Why Choose Arcadis
Arcadis is the leading global design and consulting firm for natural and built assets, and we invite you to join us in partnering with our clients to deliver truly exceptional and sustainable outcomes. Contribute to the world’s most high-profile and transformative projects, from shopping centers in Shanghai and improved traffic flow in Atlanta to state-of-the-art rail systems in Doha, coastal defenses for Manhattan and cleaner air in Los Angeles.

Work alongside the industry’s foremost thought leaders and accomplished professionals, generating effective, real-world results. We are Arcadis: 27,000 people in more than 70 countries, creating value by applying our collective wisdom to every challenge. Our culture is collaborative, we believe in diversity and the power of global teamwork, and we own the responsibility to sustain the Earth and its people in a safe and balanced way.

Arcadis. Improving quality of life.

About This Business Line
Transportation makes the world go around. Rapidly increasing urbanization, shrinking budgets and limited natural resources demand an innovative approach to shaping the future of mobility. Join us in developing advanced infrastructure while helping our clients get the most from their existing assets. We use cutting-edge technologies, emerging digital skills and global continued learning opportunities to deliver better solutions that transform communities. Together, we will solve some of the world’s most complex transportation and land development challenges. Help us improve quality of life today.

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Email Us
Are you interested in being considered for this position? Let us know!

Our online application is currently unavailable as we transition to a new system. Send an email to the Arcadis Recruiting team at to notify them of your interest. Please attach your resume to the email and include the requisition number located at the top of the job posting. We will respond with a link to formally apply and be considered for the position the week of July 15, 2019 when our new system is available.